Tally.ERP 9 Blog

Tally ERP 9 Blog Tally ERP 9 - the complete business software with accounting, inventory, statutory, auditing modules & much more for all your business needs.

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Tuesday, July 24, 2012

3 reasons to file e-TDS returns on time

Effective 1st July 2012, certain amendments in the Finance Bill necessitate that companies file their e-TDS returns on time. Non-filing or late filing of TDS returns attract two penal consequences as per amendment in the Finance Bill 2012-13.
  • Earlier U/S 234E late filing of e-TDS return attracted a penalty of Rs. 100/- per day subject to maximum TDS payable. However, this penalty has now been doubled and the defaulter is now liable to pay a penalty of Rs. 200/- per day for every day till it is paid. However:
    • The total liability will not exceed the amount that was deducted and due to be paid.
    • The penalty fees would have to be paid before the e-TDS statement can be filed.
  • U/S 271H a person is liable for penalty under two circumstances:
    • For not filing the TDS statement within the prescribed time frame
    • For providing incorrect details such as PAN, TDS amount challan etc
  • In addition to Section 243E as mentioned above, U/S 271H the deductor will be liable to pay a penalty of Rs, 10,000 which can extend up to Rs, 1 lakh if the deductor fails to file the statement within one year from the date on which it was due to have been filed.
The due dates for filing e-TDS returns without attracting penal charges are the 15th of the month following the quarter for which the statement has to be filed.

Thursday, July 12, 2012

Tally.ERP 9 - Audit & Banking Simplified

Monday, July 09, 2012

Now Available Tally. ERP 9 Rel. 3.6.....

Tally.ERP 9 Release 3.6 - packed with features designed to facilitate your audit process, enhance your banking experience, automate product updates and keep you up to date with important information right from within Tally.ERP 9.

Tally.ERP 9 Rel. 3.6 has unique capabilities that will benefit both Chartered Accountants and businesses alike.

You will never, ever carry out your Audit and Banking functions the old way!

To Download Tally ERP 9 Release 3.6 visit http://www.tallyworld.com

Tuesday, July 03, 2012

Banking in Tally.ERP 9 Rel. 3.6

• Cheque Management:
> Auto cheque numbering: No more manual tracking, no more duplicates
> Support customer & supplier queries: Search vouchers for specific cheque numbers
> Cheque register: Build an additional layer of control on cheque usage
• Direct support for Cheque printing:
> Pre-configured cheque printing: For each bank accept the right image of the cheque to
automatically configure Tally.ERP 9 to print on such cheques
> Vertical/Horizontal Cheque Printing: Full support for printers that require cheque leaves
to be in a specific alignment
• Auto Bank Reconciliation:
> Automatic reconciliation: Import your bank statements & reconcile with single click
> Differences: Instantly create or alter a transaction to reconcile
> Manual: Full or partial manual reconciliation is supported

Wondering why use a smartphone application to access your Tally information on the go?

Access Tally.ERP 9 on Mobile  ::::  Anytime Anywhere  

Juno sets your accounting software free. You can access information anytime, anywhere. Whether it is to access up-to-date information before a critical meeting, or to field questions from clients while on the move, or to check on payments from debtors or to creditors, your smartphone connects you securely with your Tally installation.

Just a few clicks on the mobile phone, be it an iPhone, or on Symbian, Blackberry and Android platforms, you can count on Juno to give you information you need. 
Data Security and Access: 

If you’ve ever been worried about prying eyes accessing sensitive information, you can rest easy. Juno DOES NOT store any information apart from your user id. All the data that we pull out comes straight from your servers.

Your Tallynet installation already has built-in security features such as encrypted data transfer which Juno also uses. What’s more with your single-user TallyNet id, you can set different levels of access to multiple user categories, ensuring the mobile user accesses only information relevant to your needs.

Non-Tally User Friendly:

You do not have to be an expert on Tally to use Juno. With its intuitive interface that is high on simplicity, the app’s GUI allows you to access critical information easily, with zero-hassles. Juno is not meant for the intricate transactions; rather it is an on-the-go solution for those who need access to information. A basic understanding of business is all that you need to make the most of this application.

For More Details Contact Us:
Technowin Solutions Private Limited (Master Juno Partner)
Mumbai : 09320104422 Delhi: 09869265433

eMail : info@tallyworld.com

To download trial version SMS JUNO to 5667786

Sunday, March 25, 2012

Tally.ERP 9 - Full Paid Version Or Cracked Unpaid Version ?

Tally is a great product and for some reasons there are still many users working on a Unpaid Version (pirated copy). So why should you not use Unpaid (pirated) version of Tally? Before we tell you why you should not use a Unpaid (Cracked) copy, let us analyse why you are still using a pirated copy. As far as we know, you are using a pirated copy for the following reasons:
  • You don't want to invest so much (you don't have money)
  • You don't want to invest so much (you have money, but don't want to spend on Tally)
  • You started using Tally when it was at version 7.2 and you are thinking it is not worth the money
  • You are using Tally.ERP and you think you have everything you need in a pirated copy
  • You wanted a demo version
  • I don't have money to invest so much on Tally now
Ok - We understand. But if you are in a business that requires you to use Tally or any other accounting software, we are sure you will be able to spend 450/- Rs. PM . Did you know that Tally.ERP 9 is an one-time investment of Rs.13,500/- (i.e only Rs.1125/- per month for the first one year) or a monthly rental of Rs.450/- .

  • I have money. I don't want to invest on Tally
You probably did not know what Tally has to offer. There are many things that can not work in a unpaid version. You are at risk loosing your data. You have no one to ask for help in times of trouble or if something goes wrong. Tally is not just an accounting software. It is an ERP software that is offered at a fraction of the costs of many other ERP solutions. Investing on Tally will only bring a smile on your face and make your life ease.

  • I started using Tally earlier version and I think it is not worth the money

Sorry but we should say you are wrong! There are many enhancements in Tally since earlier version and most of them go unnoticed because you are not aware. The latest version of Tally has a lot to offer. When you buy Tally.ERP 9 you also receive support and training on your customer portal. You are notified about new changes. We are here to help you with any questions you may have. You can also schedule a demo of Tally.ERP 9 by contacting us. We will be pleased to demonstrate what Tally has to offer you. Tally.ERP 9 is definetely worth the buy!

  • I'm using Tally.ERP and I think I have everything I need in a pirated copy
Again, you are wrong. You don't have access to manythings that an original Tally product has to offer. You risk a lot - your data, your computer, etc. Did you ever think, if someone can hack a software, can he not also inject a spyware in it? Yes, when someone is busy hacking products, he is not working for his life. So he depends on this hack for his food. You either donate him or provide him money by installing his patch. You don't know what he has coded, to run on the background, get your data, pass it on to him so he can make some money??!! Well, talk to an expert and get to know more about using pirated software.

  • You wanted a demo version
And you did not find one. So you installed a pirated copy. Tally has a fully working demo - Educational mode - the only restriction is that you will be allowed to enter vouchers only in 3 dates of any month. You can download the latest version of Tally, install it and activate the Educational Mode and try it out.

Contact us today. Be original, be safe!

for Details Contact us at +91 - 22 - 9320104422 / 9821466968 / 9004809480

Monday, March 19, 2012

Internal Error Contact Tally Solutions

Follow below steps to resolve this issue.

Take Backup of your Tally Data then Simply Delete all .TSF files in that particular Company Data in the Tally Directory.

Right click the Tally shortcut in the Desktop, goto properties, Copy the Tally .exe path which is in the Target Box. (for e.g C:\tally.erp9\tally.exe)

Then --> goto Start--> Run--> Paste press space and type the Tally full data path and press space 0 (C:\tally.erp9\tally.exe C:\tally.erp9\Data 0).

Press enter.

When tally opens, press ctrl+alt+R.

Choose the company that you are getting the error msg.

After rewirte process completed your problem solved.

Errors Faced at the time of Split a Company Data in Tally.ERP 9

Following are the errors which you may face while splitting your company in Tally.ERP 9

Error Messge: Incorrect due date for bill No/ ledger  
Reason: Due date entered in Billwise details screen is not correct.


Open Tally.spl file available in the Tally folder and check the bill number mentioned.
Go to Gateway of Tally > Display > Day Book
Select or Search the required Voucher/ Invoice
Check the voucher for Bill wise details and enter correct due date, and then re-accept the transaction.

Error Message: Cannot understand the formula RRs does not Exist Solution:

Create a new Company
Export the masters and vouchers into the company created newly
Proceed with splitting the data in new company

Error Message: No accounting information (or) No accounting details
Reason: While splitting the data, Tally consolidates all the entries made. This error occurs only if the system finds some subsequent alterations to a particular master, i.e., if you have changed the name of the master or if the entry is incomplete or if you have made some alterations to that particular entry.

Open Tally.spl file in notepad available in Tally Directory and check the message. This file provides you with information of the voucher number and date that has problem. Make a note of the same, re-accept or delete that particular voucher through day book and then try splitting.

Error Message: Cannot change Parent of group

Open Tally.spl file in notepad available in Tally Directory after attempting to split, check the message, rectify the entry and proceed splitting.
Error Message: No entries in voucher

Reason: This error may occur due to the following reasons:

(1) The Security Control and Tally Audit features have been enabled in the company creation screen and one or more vouchers have been deleted after auditing them.

(2) If voucher entries were passed enabling ‘Allow ’0′ Valued entries in vouchers’ feature and later disabled.


(1) Accept the un-audited vouchers / ledgers (Gateway of Tally > Display > Statement of Accounts > Tally Audit > Vouchers/Ledgers F7: Accept all or F7 to accept one by one > Save

(2) Enable ‘Allow ’0′ Valued entries in Vouchers’ in F11 Features.

Error Message: Parent belongs to different category

Reason: This error may occur if you have altered the cost category of a cost centre after entering few vouchers for the same.

Check the Tally.spl file available in the Tally folder, for the details of the error reported. Rectify the same and try splitting.

Error Message: Ledger does not exist!
Reason: It has been observed that the masters (default ledger master) altered was not getting refreshed.
Upgrade to the latest version Tally.ERP 9 and try splitting.

Error Message: Cost Category does not exist!
Reason: It has been observed that the masters (cost category/cost centre) altered was not getting refreshed.
Upgrade to the latest version Tally.ERP 9 and try splitting.

Error Message: Godown/Location does not exist!
Reason: It has been observed that the Destination Godown/Location name disappears once a Stock Journal with Voucher Class entry is passed.
Upgrade to the latest version Tally.ERP 9 and try splitting.

Wednesday, March 14, 2012

Auto Backup in Tally.ERP 9.

This feature allows the user to safeguard his company data. The Automated Backup or Auto Backup is a capability that automatically takes data backup in the background without any disturbance or affecting your work.

To Enable Auto Backup follow following steps:

Go to Company Creation/Alteration screen of the required company.

Set Yes to Enable Auto Backup:

Save the Company Creation/Alteration screen.

The data backup is stored in the data folder of the respective company.

E.g.: A company titled ABC Company has a folder 10009 located in C:\Tally.ERP9\Data. On enabling Auto Backup feature the backup file ABK.900 is created in C:\Tally.EPR9\Data\10009

Restoring Auto Backup Data
To restore the auto backup taken execute the following steps:

From the Gateway of Tally

Press Ctrl + Alt + K.

Restore Company on Disk screen appears.

The Source field displays the data path of the company under Select Auto Backup to Restore screen. Press Enter.

The List of Auto Backup(s) will list all the companies enabled for Auto Backup.

Select the required company and press Enter.

The List of Auto Backup Versions screen appears listing the backup versions.

Note: List of Auto Backup Versions will contain backup version on daily basis.

The maximum days of backup versions listed will be of 60 days.

Select the required version from the list and press Enter.

The selected version of data backup is restored to the respective company folder.

The auto backup utility prompts the user to overwrite the existing company.

Press Y or click Yes to proceed with restoring the data.

Press Alt + F1 to Shut the existing company.

Select the restored company.

Friday, March 09, 2012

On starting Tally.ERP 9 a Memory Access Violation (MAV) error occurred, How can we avoid this error in future?

Memory Access Violation errors occur due to various reasons it is suggested to follow the check list which is as below:

Set the screen resolution 1024 by 768 pixels and DPI Settings to Normal Size (96 DPI)
  • Scan for virus on the Computer
  • Delete the Printer drivers (Start > Settings > Printer & Faxes)
  • Delete Tallycfg.tsf
  • Reinstall Tally.ERP 9 in new folder or another drive
  • Ensure that the latest release of Statutory (stat) file is installed on your system
  • Edit the Tally.ini and set the following parameters as shown:
    • Set Default Company = No
    • Set User TDL = No

Note: In case you are able to start Tally.ERP 9 after setting the default companies to No, it is suggested to take a backup of the data and re-write the default companies

How to enable Item Cost Tracking feature in Tally.ERP 9?

To enable Item Cost Tracking,

Go to Gateway of Tally > F11: Features (F2: Inventory Features)

· Set Track Stock Item Cost to Yes.

· Save the settings.

Now generate ITR - 1 from Tally.ERP 9?

Tally.ERP 9 allows printing or emailing the Form ITR-1(SAHAJ) which can be used to file the Income Tax return. Similar to Form 16, ITR-1 is also printed separately for each employee.

To print the Form ITR-1,

Go to Gateway of Tally > Display > Payroll Reports > Statutory Reports > Income Tax > Returns > ITR-1

  • Select the required Employee from the List of Employees and press Enter
  • Specify the required details in the Print Configuration screen :

Tuesday, March 06, 2012

Tally ERP 9 : Features at a Glance.

Tally.ERP 9 - Overview

You bank and pay utility bills from home, why not do your business accounts? Or call up a stock status report and print a copy from wherever you are? Tally.ERP 9 has been designed with you in mind. Powerful connectivity makes information available with your staff, CA and other professionals, round-the-clock, in any place. It's also quick to install and allows incremental implementation-a novel capability that lets you activate just as many of its functions when required, even across locations.

At Tally, we have a hard-earned reputation for empowering businesses with stable, effective software products and Tally.ERP 9 takes this further. Tally.ERP 9 has all the features required for high-performance business management including remote access, audit & compliance services, an integrated support centre and security management, all focused on delivering peace of mind. It is a complete product that retains its original simplicity yet offers evolved capabilities like statutory processes, payroll, excise etc. Whatever the demands, Tally.ERP 9 makes life a lot easier. With an ideal combination of function, control and customisability built in, Tally.ERP 9 permits business owners and their associates to do more.

Advantages of Tally.ERP 9:

• Powerful remote capabilities that boost collaboration
• Easy to find qualified personnel
• Easy to customise
• Low cost of ownership via quick implementation, Tally Integrator, Support Centre…

Functions & Features:


All your accounting requirements are supported. And more. Accounting, also known as bookkeeping, is the recording and classifying of financial transactions into the books of accounts and associated registers.

Let us look at the some of the 'needs' for which businesses maintain books of accounts:

• To fulfill legal requirements - records as per standards and practices
• To pay taxes to various bodies - statutory needs
• Keep the business running - manage receivables & payable, cash, bank...
• Keep a watch on the pulse of the organization - key performance indicators
• Respond to queries - to locate the right transaction immediately

We have been perfecting this 'simple' recording - accounting - from over twenty years. All this to deliver better, faster and more flexible ways to fulfill your needs, not just maintain books of accounts. A few examples will illustrate:

• With the entry of a voucher (this is what we call all accounting transactions) all books of accounts, all reports, all totals & sub-totals are updated instantly. There is nothing more that needs to be done - whether you are inserting a forgotten entry, or correcting one
• Taxation requirements of all the states of India are available, in the prescribed formats
• Supporting tasks like reminder letters, delayed interest, ageing, bank reconciliation
• One single dashboard to look at all important business ratios
• Drill down from any report, even the Balance Sheet, right to any voucher or filter and search
• Data entry in the language of the users choice - and report in any other language (from the languages supported)
• Mark vouchers that are draft as 'optional' and convert these to final- with one button click

Financial Management & Controls

Tally.ERP 9 comes with rich features & financial reports that give you the necessary management and control of your business. A few of these are listed below:

• Funds Flow & Cash Flow reports – help you locate bottlenecks

• Bank reconciliation - keeps your bank books in sync, and identify unclear instruments

• Customer Credit Limits - to limit risk of default and large losses

• Budgets - keep tabs on projected expenses against actuals

• Mark vouchers post dated - these will reflect into the books of accounts only on/after that date

• For needs where reports have to consider a transaction that has not happened (say salaries for this month that get paid the next month) vouchers (called 'reversing journals') can be marked to 'disappear' for reports post a specific date

• "Scenario" management - helps you with your business forecasting and planning. You can use optional, reversing journals and memorandum vouchers, to aid in recording provisional entries that are useful for interim reports

• Multiple inventory valuation. You can decide one valuation method for the business, and be able generate financial reports using any other valuation method - as the statutory method may not be appropriate for your needs, your bankers and for other decisions
• Cash balances can go negative - you can get warned if this is about to happen, or see reports and make the necessary corrections

• Several business exceptions are available (negative stocks, negative ledgers) - for you to exercise control over these activities

• A one-screen business ratios with drill down right up to the transactions - help you to correct course frequently

• Item wise & document wise profitability statements to control revenue leakage and inappropriate pricing

• Internal audits are supported with audit controls - authorised users can mark vouchers as 'audited' and can get to see reports on changes made post audit, and the name of the person making the change

Inventory Accounting & Management 
If you deal in goods, of any type, you'll appreciate the Inventory capabilities in Tally.ERP 9.

You can comprehensively record all types of inventory transactions, using goods receipt notes, delivery notes, stock journals, manufacturing journals and physical stock journals. All stock movements are fully recorded and maintained in stock registers.

Developed for all manufacturers, distributors, wholesalers or traders a small list of features are briefly described below:

• Bill of materials and Manufacturing Journals, to record material conversions
• Compound bill of materials support, for units that contain assemblies
• Multiple locations (go downs)
• Excise for manufacturers, including all documentation and invoice
• Costing for jobs

Distributors & Wholesalers:

• Multiple price lists, with effective dates of applicability
• Use multiple units of measure (say KG's & grams)
• Dual units of measure (say KG's and bags, to support variations as happens in commodities)


• High speed billing, with support for POS printers
• Bar code support
• Automatic application of taxes
• Service billing & service tax
• Integrated sales return in bills
• Print bills (and any other document) in the customers language


• You can choose to de-link the computed inventory value to automatically appear in your financial statements - and enter this figure manually.
• Stock ageing reports, to identify slow and non-moving stocks
• Invoice profitability reports to keep a pulse on sales
• Multi-currency transactions - buy and sell across the world - with integrated forex gain/loss calculations
• Physical stock take records to adjust physical vs. actual stocks
• Maintain batch & expiry details

Purchases & Payable's: from Order to Payment
Tally.ERP 9 delivers the entire purchase cycle whether the need is the complete purchase order - goods receipt - rejections & returns - advances, debits & payments or a single payment entry, fulfilling all needs.

To ensure that you have the right stocks and minimize carrying costs, Tally.ERP 9 delivers the following to improve purchase orders:

• Define Re-order levels as a definite number or based on consumption
• Define minimum quantity to order as a definite number or based on consumption
• Pull up a report that shows the stock position, including complete details of open purchase
orders, sales orders that need to be fulfilled - check on past purchase history, and then place
• Optionally stagger delivery dates in the PO

When receiving goods:

• Make entries in accordance with supporting documentation, including errors your suppliers could have made (say of multiplication & round off)
• Incorporate additional costs
• Automatically manage input taxes
• Flexibility allows receipt of goods, quantities and rates different from that ordered - since this is common in real life
• Record samples & free items (using different 'actual' & 'billed' quantities)
• Multiple receipts for one order or one receipt for multiple orders, or against verbal orders

In case there is a need to add other costs (say coolie and cartage) these additional charges can be apportioned to the cost of goods purchased.

Supplied goods may not match your needs and these are managed by the 'Rejections Out' inventory voucher. Supplier dues, input taxes and inventory positions are updated.

Suppliers often indicate likely profits, which may not be met. In case such assurances are made, you can look at Item profitability reports, and get the facts right. You could then negotiate a rebate and record this as a debit note.

Keep tabs of how much is due to whom, when. Manage advances, payable s & post dated checks. Ensure there are no errors in payments - print checks from Tally.ERP 9.

Sales & Receivables: from Order to Receipt

The lifeline of a business, efficiencies in sales operations, both of goods & services, directly impact growth and profitability. The need to optimise and keep a close watch here requires exceptional capabilities from your business IT system - and Tally.ERP 9 meets these demands.

The sales process is supported with the following documents:

• Quotations - records of quotes
• Sales orders - accepted customer orders
• Deliver Notes - documents that accompany goods
• Sales Invoices/Cash Bill - to record the sale
• Credit Notes - for financial adjustments
• Rejections in - for goods returns
• Receipts - for advances and receipts

Do you have cash sales (sales across the counter)? With support for Point of Sale printers, bar codes and receipts in multiple tenders, you POS enable your business at no additional cost. Product sales may come with added services - and the integrated product & service billing will close this.

Enforce credit limits, where needed. Along with the Payment Performance of Debtors report you can identify persistent problems and take necessary business decisions. Interest for delays & reminder letters aid in collection.

For businesses engaged in Excisable goods, you get full support for Excise for Traders & Manufacturing Excise - matter of fact a business could be both!

Make multiple deliveries from one order, or one from multiple orders – this common need is available across all documents of the sales process.

Do you have multiple classes of customers? You can easily setup multiple prices (even in advance and specify the date from which they are effective).

Discounts against the line, or for the document, additional charges as a percentage or lump sum, automatic round off of bill totals, automatic computation of VAT & Service tax, returns & exchanges are all available.

Need to verify that you are making the desired sales margins? Item wise and bill wise profitability reports will help you keep tabs.


A set of account books represents a 'company' in Tally.ERP 9. Therefore, if you decide to maintain your personal accounts you would create a 'company'. Many businesses do have more than one legal entity - and so will require multi-company support. Since each company is a distinct ‘data base', building technical support for this is not difficult.

However, with multiple companies, several needs often arise beyond the mere facility to record transactions that need to be addressed,.

Principally, you would like to look at consolidated reports since these are often more meaningful to you than statutory reports of each company individually. You can therefore 'group' companies and have the reporting ability as if this were a 'company'. You could also 'group' these on demand or as required. So Partner A, could group companies in which he is a partner (say Companies P, Q & R) and Partner B could have a group with Companies Q, R & Y.

With multiple companies, you would probably need to compare them to see relative figures. In Tally.ERP 9, while seeing a report for Company P, you could pull up another column alongside that shows figures from Company Q (and any more companies). You can now continue to drill down the report and continue to see these comparisons.

Quiet often with multiple companies, the need arises to create the same ledgers & post transactions to more than one company. This can be accomplished with the click of a few keys - you save immense time by not having to re-enter data and avoid data entry errors.

In special circumstances, where there are needs like a Purchase Order entry becoming a Sales Order in another company, our Service Partners will be able to work with you, understand specific requirements and build a solution around the Data Synchronization capability.

Security: With multiple companies, possibly including personal accounts, you may need to control who gets access to which companies, and to do what. You can set up users, grant or deny access - and these are defined for each company.

Remote Access: You choose to specify which company is accessible remotely. You choose which remote users have access; you decide what access a remote user gets.

Central User Management: Users come and go. You might also have a password policy requiring users to change passwords every few weeks. You can take advantage of the ease of central user and password management that Tally.NET identities carry - and even remotely manage these while not in office.

A 'financial year' is truly suited to business reporting and statutory needs. In reality, business spans across financial years, so ‘real needs' get constrained by these financial periods.

As an example, receivables (Sundry Debtors) is an area that is frequently plagued by 'confusion' - the need to send reminders, resend statements of accounts and persistent follow up - may require that you need to look at figures from date 'x' to date ‘y' - and one or more financial periods can be between these two dates. With Tally.ERP 9, you can specify any date range and perform any operation that you need to.

Comparison of Periods, say Q2 this year vs. Q2 last year, often required for shareholder and statutory reporting are easily accomplished.

You may also need to break up periods into smaller chunks, instead of the 'year'. While looking at the reports, you can instantly view them broken into periods of your choice (daily, monthly, quarterly etc). For studying trends, locating unusual figures, or comparing activities for different periods, this is invaluable.

Take the case of budgets. Say for a five year long project - and for various ledgers you need to have a budget set up for five years, another for each year, another two that are 2 ½ years... you can setup such budgets, and compare budget vs. actual for any!

In effect you can 'zoom out' as well as 'zoom in' to any period of your choice.

Any changes made or a transaction inserted anytime, are instantly carried forward - no matter how far back these are made (from a security standpoint, you might need to restrict data entry or changes to transactions prior to a specific date - this is available via the User security control features).

Multi-Cost/Profit Centers
As a business transacting in multiple currencies, you will appreciate the effortless usability of Tally.ERP in this area.

Say, you make purchases from a supplier, and transact in a currency different (say $) from that of your base currency (say INR). You'd like to keep track of the dollars due, as well as the $ amounts due for each bill. This way you get to know your foreign currency requirements as well as cross check the accounts in $.

At the same time you would want to see outstanding and other financial reports in INR. Since this figure depends on the exchange rate as on the date of the report, generating these are time consuming. With Tally.ERP 9 all reports are generated automatically - all that is needed is that the forex rates be available for reference.

Foreign exchange gain & loss entries are 'posted' automatically (as a notional entry), whenever any report is taken. The day you decide to make these entries regular (say end of the financial year) you can post the required accounting Journal (with software assistance).

Importers and exporters maintain bank, customer & other accounts in foreign currencies (like the example of the supplier) - you can maintain these in any currency required.

As a branch or subsidiary of a foreign entity, or for reporting, you may need to generate reports in a currency other than the base, at some exchange rate. This capability is available across all reports.

You may need to compare companies having different base currencies - switch one company to use the currency of the other, or switch them both to a third!

Basically, every amount field in a Tally.ERP 9 voucher is multi-currency enabled. This allows you to conduct business in ways that manual systems permit and most IT systems fail to provide. It is possible for a supplier to, say, send a quote for items in INR, some in US$ and some in €.


Most businesses will use several units of measure, even if the belief that just one (pieces) is used.

Take purchases - you could order in the units you are comfortable with, and you receive goods in a different unit - for e.g., order in Pcs, receive in KG's. Similarly you could record sales in the units that your customer is comfortable with. The flexibility of this 'compound' unit of measures is to ensure that Tally.ERP 9 does not get in the way of your way of working. Like in the case of multi-currency, every quantity field is inherently multi-unit ready.

Some commodities, say cotton, have 'peculiar' problems - the unit of stock used for this commodity is 'bales', yet trade is in Kg's. With changes in weather, cotton looses or gains weight due to changes in moisture content. If you used Kg's for your records, you would loose the ability to manage stock count and stock take of bales; if you used bales, you would have a mismatch in the actual quantity transacted. This problem is compounded in real life – since each bale carries a different weight of cotton.

With Tally.ERP 9 you can manage all these, with the support for multiple units of measure. Now, you can record both units in transactions – Kg's and bales at the same time. Stock valuation will be done in Kg's; inventory count can be managed in bales!

You receive some supplies - the Invoice shows 5 Pcs. and the actual count shows 6 Pcs.! Were you to enter your receipt as 6 Pcs., there will be a mismatch with the voucher and physical document which will result in an audit objection. Entering as 5 Pcs. would mean that one piece is not recorded... Tally.ERP 9 supports 'actual' and 'billed' quantities - thus delinking the inventory count from the financial impact of the transaction. With this you can also receive and deliver free samples and manage the many variations that occur now and then.

Therefore compound units, alternate units and billed/actual quantities should deliver the capabilities needed for most, if not all, of your requirements.

Multi-Location Inventory

Even the simplest of organizations will have inventory in more than one physical location. As organizations get bigger, inventory will require active 'management' with more warehouses (go downs, as we call it in India), racks & shelves and stocks at project locations.

Take the case of multiple sales outlets, each with one go down. Each purchases items at different prices and sells them over time. You need to take a call on the value of stocks at each of these outlets as if they were independent units - and not apply the company average. With Tally.ERP 9, each outlet will act as an independent unit from a costing perspective. Sales from each outlet will reflect the appropriate cost, and not the company average (which can skew profitability of both outlets).

Seen at the company level, the cost behavior ignores these go downs - making reports and financial analysis appropriate at that level.

Go downs can contain go downs - to allow management to the bin level.

For various jobs (projects) and sub-jobs, the use of go downs and cost centers in Tally.ERP 9 give a high level of reporting and analysis - on inventory and financial aspects of jobs.

Multi-Budgets & Scenarios

Budgets are a measure of the results expected for the planned activities for a company. Whether you formally plan budgets or not, you will be working against several budgets – Revenue, Production, Expense, Financial, Investment and so on.

Once these budgets are recorded, you would periodically want to check up how your business measures up against this plan. And once you get a handle on the variance, you would probably take decisions on course corrections - record possible outcomes of these changes (as scenarios) and compare against the budgets once again.

This is a powerful planning mechanism that provides the flexibility to work in a changing /dynamic environment.

With Tally.ERP 9, you can set up any number of budgets - and to make this easy, budgets can roll up into 'group' budgets and these can roll up again into 'master' budgets: the people who come up with the budgets can make entries and the roll-up is automatic (and can be overridden at the rolled up level as well).

While viewing any report, you can choose to pull up the budgeted figures as well, along with a variance column. You could just as easily pull up budget figures alone – and make these available to various people.

A 'scenario' is the name given to a specific combination of vouchers that will be included to deliver a report - you can include and exclude different voucher types and build as many scenarios as needed – say one where a product launch is on time and another where it is delayed by three months. You could then view actual figures against a scenario. You could also see the variance between a scenario and the budget!

Budgets and Scenarios are powerful tools when used by themselves; used together they deliver unprecedented power to help plan & monitor your business.

For More Details Visit us at http://www.tallyworld.com

What is Tally.NET ? Is it mandatory to Renew Tally.Net Subscription.

It is Tally.ERP 9 with a set of capabilities enabled by a service called Tally.NET.
Subscribe now and get complete peace of mind throughout the year, with the following Tally.NET services.
  • Get Product Upgrades & Statutory Updates throughout the Year.
  • Get all releases and hasslefree Statutory Compliance.
  • Unlimited Data Synchronization.
  • Unlimited Data exchange and consolidation anywhere and anytime. Now your branch offices are just a click away…..!!!
  • Unlimited RemoteAccess / Edit Services.
  • Manage your Business on the move!!! Get Audit services from your CA.
  • Remote Edit makes changes on the fly, even when away from office. Your Business requires you to do remote entry & edit.
  • Account Management – Single & Multi Site.
  • Self - manage your Tally.ERP 9.
  • Multiple Serial Management.
  • Manage multiple sites of your enterprise at the click of a button Online Help & Support.
  • Request, receive and resolve support from within Tally.ERP 9.
  • Access Tally via SMS – Instant information to boost productivity and enhance decision – making in your business!!!
How do I verify my Tally.NET Subscription Status?

The Subscription status of Tally.NET can be traced within the product main screen, from the information panel. In case of a Valid Tally.NET subscription the information panel will display “Tally.NET Subscription valid Till DD-MM-YYYY” (Date based on activation/ renewal)

Seven days prior to Tally.NET subscription expiry, subscription information would turn to red, on expiry the panel would display “Tally.NET subscription expired”

Hurry!! Subscribe Now, Get Complete Peace of Mind

Tally.Net Subscription (Silver)  Single User Rs. 2700/-

Tally.Net Subscription (Gold)  Multi User Rs.  8100/-

You Can Also Subscribe Online By Clicking Here

Tally Tips :: How to add your terms and conditions in your Tally.ERP 9 Invoice ?

How to add your terms and conditions in your Tally.ERP 9 Invoice ?

go to Gateway of Tally -> Accounts Info -> Voucher Types -> Alter

and then Sales under list of voucher. There is a field of declaration and here you have to enter what ever conditions you want to put at the bottom of the invoice. It would remove the standard tally conditions and put user defined conditions.

Sunday, February 19, 2012

Updates pertaining to Stat Release 163

• Andhra Pradesh – Form level support for the Works Contract functionality is provided.
• Assam – e-Filing facility is introduced.
• Assam – Quarter End Return is provided.
• Gujarat – Works Contract functionality is supported.
• Maharashtra – New VAT rate supported for lease contracts.
• Puducherry – Form level support for new VAT rates.
• West Bengal – Form level support for new VAT rates.
• TDS – New e-TDS validation tool is supported.

Sunday, January 15, 2012

Did you know that you can now access business information from your Tally.ERP 9 system from anywhere, by using SMS?

Now, Access Tally Financial Records Via SMS

In this information age, when time has become even more precious than money, timely access to business information can change the way one does business.

Now, Tally provides a solution with which you can access information from your Tally.ERP 9 system anytime, from anywhere, simply by using an SMS-based service named PULL SMS. The service is available for the Tally. ERP 9 Series A release 2.0 or later, as part of the Tally.NET services portfolio.

How it works
To get started with this service, first register tinformation can do so using the Tally.ERP 9 system.

You need to enter your query or requirements and send it to 5667790.
To access information, you need not type any key word or follow any syntax; just type free text, quite akin to writing in your 'natural language'.
For example: In case you type in 'Sales for Today' the software will return the sales figure for that day.

After this, if you type, 'Yesterday', the context of the previous SMS is
retained and the sales figure for the previous day is shown. Now, the previous request can be overridden by sending another query via new key words, such as 'Purchase today' and figures corresponding to this query will be received.

How to Configure SMS in Tally.ERP 9
This can be done by following the four easy and simple steps mentioned below:

1) Include your mobile number
Log in to the 'Control Centre' by providing your User ID and password

  • Click W: My Profile or press Alt+W
  • Select the required salutation
  • Enter the name of the contact person
  • Enter the mobile number in the Mobile No(s) field
2) Enable SMS

  • Go to 'Gateway of Tally > F11: Features > F4: Tally.NET Features'
  • Set Yes to Enable SMS Access
  • Enter the short name for the company in the field: SMS Company Name
3) Authorise users

  • Go to 'Gateway of Tally > click F3: Cmp Info > Security Controls > User and Passwords'
  • Select the required Security Level
  • Enter your e-mail ID under Name of User
  • Select Yes to Allow Remote Access
  • Select Yes to Allow SMS Access
4) Connect company to Tally.NET

  • Go to Gateway of Tally > and click F4: Connect
  • On successfully connecting the company to Tally.NET the message appears in the calculator pane.
  • You can now proceed to query information via SMS by sending in your queries to 566779<9>.
  • <9> is the SMS suffix or a unique sequence number allotted to each company that's connected.

Monday, January 02, 2012

Now Generate XBRL reports from Tally.ERP 9

India’s new, powerful statutory compliance… Supported on Tally technology! 

With an interactive checklist, Tally.ERP 9 makes generating MCA-compliant XBRL reports simple. What’s more, it reduces the chances of errors and allows the reuse of all configuration and mapping.

Who needs to file?

Ministry of Corporate Affairs (MCA), 7th June 2011: The following class of Companies are mandated to file their financial statements in XBRL format from Financial Year 2010-11 onwards:

 • All listed companies including their Indian subsidiaries (but excluding overseas subsidiaries)
 • Companies having a paid up capital of  5+ crore
 • Companies having a turnover of  100+ crore
MCA also proposes to include all companies from this Financial Year onwards.

Filing procedure:

What is XBRL?

Four simple steps to generate/export MCA’s report from Tally.ERP 9

Report Generation Made Easy with Tally.ERP 9
• An interactive checklist (with drilldown and automated status update) is provided. It guides
   in complying with various MCA rules, to generate valid instance documents
• Mapping of readily available financial data prevents re-keying in and hence reduces the
   chances of errors
• The same mapping can be used for previous year’s data
• Option to view the Balance Sheet and P&L as per the mappings done, before generating the
   instance document
• Non-Financial Information can be typed, pasted or attached, as required
• Export the instance documents at the click of a button
• Above all, it’s a one-time activity – All mapping/configuration done this year can be reused in
   future years
Product Requirement:
•  Tally.ERP 9 Series A, Release 3.3
•  A Valid Tally.NET Subscription
•  MCA (XBRL) Report Generation subscription *

Special offer *
MCA (XBRL) Report Generation subscription comes FREE with all activations/upgrades of
Tally.ERP 9 Release 3.3 done on or before 31st March, 2012.

Tally ERP 9 Release 6.0 Ready for GST

You have all been following Tally’s series of posts about GST. We recently posted our product roadmap and announced that Release 6.0 will ...